01
Purpose-built for clinical patient intake
Specialty-specific intake forms, conditional logic, and clinical handoff workflows, built for healthcare registration from the ground up.
Digital Patient Intake
Patients complete their intake forms, insurance, consent, and health history before they arrive. Your front desk gets complete, accurate information without the manual processing.
Key features
Everything you need to run two way communication on a single platform.
02
Secure intake. Compliant by default
PHI encrypted in transit and at rest. Role-based access. E-signature validated consents. SOC 2 Type II + HITRUST CSF certified.
03
Intake to EHR, automatically
Intake submissions map directly to your EHR: demographics, insurance, health history, and consent. No manual re-entry. HL7 and FHIR compliant.
04
Real-time intake completion status
Live intake status dashboard, complete, partial, and incomplete for every scheduled patient. Automated reminders sent without staff involvement.
05
Mobile-first. Works on any device
SMS or email link. Any device. No app, no portal login required. Patients complete full intake before the appointment from wherever they are.
06
Live in 30 days. Migration included
Live in 30 days. Forms configured for your specialty. EHR connected. Front-desk trained. Dedicated specialist from day one.
How it works
Three steps from chart to outcome.
1
Intake Discovery
Your specialist audits your current intake forms, front-desk workflow, and EHR data requirements. Typically one week.
2
Implementation
Forms built. EHR connected and tested. The front-desk team trained on the intake dashboard. Ready before your first patient link goes out.
3
Go live + ongoing refinement
Specialist support for the first 30 days. Completion rates tracked. Workflow refined based on real patient submission data.
What customers report after going digital
Numbers from the front-desk teams and operations leaders using eCareAssist every day, not projections.
87%
Average pre-visit intake completion rate
Across practices using automated intake reminders
99.99%
Guaranteed uptime
Redundant infrastructure. No scheduled downtime
-90%
Reduction in manual data entry per patient visit
Intake data maps directly to the EHR, no re-entry required
168+
Healthcare orgs
Across 15+ specialties and multiple US states
Frequently asked questions about Digital Patient Intake
The questions practice administrators ask most before going digital with intake.
Digital Patient Intake is eCareAssist's pre-visit patient registration module. Patients complete forms, insurance details, and consent before the appointment via SMS or email link — no app, no portal login. Data maps directly to your EHR.
Implementation takes 30 days for most practices. A dedicated specialist builds your specialty-specific forms, connects your EHR, and trains your front desk on the intake dashboard. You'll know your go-live date before implementation begins, not after.
Every patient submission such as health history, insurance, consent, and symptom intake — is encrypted in transit and at rest. Access to intake records is limited by staff role. E-signatures on consent forms are validated and stored to HIPAA documentation standards. SOC 2 Type II certified. BAA included.
Patient intake data maps to your EHR automatically, no transcription, no manual data transfer. Pre-built integrations for 20+ platforms including Epic, Athena, eClinicalWorks, and NextGen. If your EHR isn't on the standard list, our team confirms compatibility before you commit.
Implementation includes a dedicated specialist from day one. Post-launch, your team has direct access to an intake operations support team — not a general ticket queue. Regular performance reviews track completion rates, drop-off patterns, and EHR sync accuracy.
Automated reminders go to incomplete patients before the appointment. Your dashboard shows completion status in real time. If a patient arrives without finishing, in-clinic intake is available from any device.
See it Built for Your Intake Workflow
A 30-minute walkthrough with an intake specialist, your current forms, your front-desk workflow, your EHR. We show you exactly where Digital Patient Intake fits and what the switch involves.